It’s likely that virtual board meetings will become more common since the pandemic has an enormous impact on both people and businesses. Board members can’t avoid this choice, but they can use it to improve their governance practices.
With a few simple strategies, it’s possible for nonprofit boards and leadership teams to hold exactly the same successful meetings remotely as they do in person. Virtual meetings allow the use of tools like eSignatures and VDR solutions surveys, which assist in speeding the decision-making process. These capabilities, along with the most robust software for managing boards, allow boards to meet without sacrificing productivity or the ability provide valuable insights.
A good virtual meeting platform is essential for effective communication. Choose a platform that has been thoroughly vetted by IT and offers security to highly sensitive documents. OneBoard, for example, is SOC2 certified and secured by two-factor authentication, allowing leaders to safely share documents like remote business continuity policies and work plans while keeping up-to-date meeting minutes in the exclusive directors’ hands as well as the CEO.
It is also crucial to use the correct tone when communicating with others via technology. The right tone is important to ensure efficient communication in remote settings. But, the wrong tone can cause confusion and even anger. Encourage everyone to use a tone of voice that is calm and clear. Similarly, avoid the use of sarcasm or dry humor in these situations. It could send a negative message and harm team morale.