Virtual document storage is the process of converting physical files into electronic documents that can be shared and accessed. It can decrease the space needed to store physical documents and increase security by locking certain parts of a document to specific users.
Online storage systems are especially useful for businesses that handle large amounts of paper. Paper documents are hard to track and secure without complicated security systems or administratively-intensive checkout procedures. They are also more vulnerable to being destroyed or Virtual document safe storage stolen in a natural disaster, such as an fire. Electronic documents, on the other on the other hand, are simpler to monitor, less likely to be stolen, and are far more resistant to destruction.
Egnyte Governance Guide
A virtual document is an object in Documentum that has components files (or children). Component files can be in different formats. The logical arrangement of components is defined by the virtual document author. This arrangement may differ from the logical arrangement of files in an organization based on folders such as a conventional file-folder structure. If the logical ordering of components of the document changes, the entire document has to be rearranged.
While all businesses could benefit from adopting an online document storage system, traditional paper-based companies like accounting firms and law firms could see significant improvements in their productivity by using one. Secure online document systems can protect your information and keep your workflows flowing smoothly, with the right controls.